Six Preparatory Steps in Migrating Your Business Environment to the Cloud.
Starting this year and moving forward, working in the cloud is arguably the most effective and efficient way to do business. With unmatched accessibility, scalability, and performance for usage, migrating to the cloud will allow your business to do more with less downtime and for a lower cost. However, transferring your business to this technology means a lot of coordination and effort to make it happen.
Here are six simple tips from various entrepreneurs with experience on migrating their companies:
1. Learn about Cloud computing first.
Don’t move or use the cloud until you fully understand what is involved and how it works. A lot of people assume they will figure it out later or will learn as they go. However, it’s better to have a clear picture before you put your business into something you are not fully aware how it works, including how your information can be secured. – Angela Ruth, Calendar Here are some great informative articles: What is Cloud Computing?
2. Use a trusted IT vendor.
If you don’t feel confident making a migration from a local server that’s in your office to a cloud-based solution, find a vendor that you can trust. A good way to evaluate a vendor is getting a recommendation from another business owner that you know and trust. Once you’re there, ask for a detailed bid — you’re less likely to run into surprise costs. – Tim Chaves, ZipBooks Accounting Software
3. Create multiple backups.
Copy your critical systems to cloud drives like Google and Microsoft, which both provide unlimited storage to business customers. Dropbox also offers inexpensive backup options. The best strategy is to set up automated backups to multiple locations. These backups can save your business one day. – Brian Greenberg, True Blue Life Insurance, Inc
4. Use Two-Factor Authentication.
By migrating your business to the cloud, you risk opening it up to anyone with a browser. Focus on your weakest link — which might be an employee who forgets to secure their smartphone with a password. We use a password management tool, such as 1Password or LastPass, which offers a team feature where passwords can be managed centrally, allowing you to shut down should there be a breach. – Diego Orjuela, Cables & Sensors
5. Figure out what needs to be migrated.
Don’t indiscriminately move all your systems to the cloud ‘just because.’ There are certainly some processes, like payroll, in which technology and cloud hosting have an almost universal advantage over paper systems. However, that’s not the case for every single one of your processes — there may be some that may actually be better to keep as is. No need to fix things that aren’t broken! – Roger Lee, Captain401
6. Manage the entire process
Migrating to the cloud is a big step and one that can have some positive effects on your business. However, such a major change also carries some risks with it. Don’t think of it as flipping a switch and making the change all at once. Nor should you put all of the responsibility on the shoulders of the cloud vendor. Take steps of your own to stay organized and maintain security. – Kalin Kassabov, ProTexting
There is no fail-proof step-by-step instruction that will always prevent issues from occurring, but these can be useful points of knowledge in preparation for cloud migration. Always keep your end-goals in mind and how working in a cloud-based environment will improve your business overall.